Job Description

Our client is a network solutions provider. They currently have a requirement for a Project administrator based in Sunnyvale, CA for a contract position.

The ideal candidate must be high energy, outgoing and proactive with excellent problem solving and judgment skills. This highly organized individual must be able to handle details of a highly confidential and critical nature, interact comfortably and skillfully within and outside the company, as well as with customers and vendors.   S/he will be expected to resolve time sensitive issues with a high degree of precision and exhibit strong organizational, written and verbal communication skills. Must demonstrate the ability to credibly and competently interact with other administrative assistants and managers within/outside of the company.  The individual will be expected to apply common sense and execute tasks with minimal direction.  Individual must demonstrate ability to accommodate flexible work schedule, based on managements and department needs. Attention to detail and the ability to anticipate the needs of the team are a must.

Responsibilities include:

  • collecting and preparing information for the use in presentations/meetings, company employees as well as with external individuals
  • planning, organizing and managing multiple calendars
  • position requires the ability to deal with ambiguity by anticipating and resolving versus reacting to issues and schedule conflicts.
  • coordinating and managing staff travel arrangements
  • managing and reconciling expense reports, purchase requisitions submissions
  • maintaining an up-to-date filing system, including manager contact matrix
  • maintains up-date organization charts and department staffing information
  • demonstrates excellent communication skills
  • prepares meeting minutes, notes and action items for relevant meetings
  • adheres to company’s corporate policies and guidelines
  • individual must be a team player with excellent multi-tasking skills
  • coordinates all meetings, vendor/customer reviews, special events such as department all-hands or off-sites on behalf of manager
  • perform general office duties including management of office supplies, maintenance of office equipment, etc. 


  • Demonstrates excellent knowledge of Microsoft applications including Outlook, Word, PowerPoint and Excel
  • Demonstrates ability to effectively manage PeopleNet related processes
  • ideal candidate will have demonstrated an ability to learn/adopt new office technologies
  • Project management experience desired
  • Requires a minimum of 5+ years’ experience working at a senior level

 Position logistics:

  • 2.5 Months Contract on W2
  • Location: Sunnyvale, CA
  • Local candidates only


About Maxonic:

Since 2002 Maxonic has been at the forefront of connecting candidate strengths to client challenges. Our award winning, dedicated team of recruiting professionals are specialized by technology, are great listeners, and will seek to find a position that meets the long-term career needs of our candidates. We take pride in the over 5,000 candidates that we have placed, and the repeat business that we earn from our satisfied clients.

Interested in Applying?

We can’t wait to see your resume. Please apply below with your most current resume and feel free to email Kinjal Bhimani ( or call 408-739-4900 x 125 to know more about the role.


Key Words: Project administration, Outlook, Word, PowerPoint and Excel, project coordinator, PeopleNet